How to choose the best ATS

Thursday, September 21, 2023

Primary Blog Workland/How to choose the best ATS

How to Choose the Best
Applicant Tracking System

Choosing the right Applicant Tracking System (ATS) is crucial for effective and efficient talent acquisition and management. An ATS can help streamline your recruitment process, improve candidate experience, and enhance collaboration among your hiring team. Here are steps to help you choose the right ATS for your organization:

1. Define Your Needs and Objectives:   Start by clearly defining your recruitment goals and objectives. What specific challenges are you trying to address with an ATS? What are your key performance indicators (KPIs) for recruitment success?

2. Involve Key Stakeholders:  Gather input from HR professionals, recruiters, hiring managers, and other relevant stakeholders who will be using the ATS. Their insights into workflow processes and needs are invaluable.

3. Assess Your Budget:  Determine your budget for an ATS. ATS solutions come in a range of price points, from free or low-cost options to more comprehensive, enterprise-level systems.

4. List Essential Features:  Create a list of essential features and functionalities you require in an ATS. Common features include job posting, resume parsing, candidate tracking, collaboration tools, reporting and analytics, and integration capabilities.

5. Consider User-Friendliness:  Evaluate the user-friendliness of the ATS. It should be intuitive and easy for your team to navigate. Consider conducting demos or trials to assess the user experience.

6. Integration Capabilities:  Ensure the ATS can seamlessly integrate with other HR and recruitment tools you use, such as your HRIS (Human Resources Information System), background check software, and job boards.

7. Customization Options:  Determine the level of customization the ATS offers. Can you tailor it to your specific workflow and branding? Customization can be essential for creating a seamless candidate experience.

8. Scalability:  Consider your organization's growth. Choose an ATS that can scale with your needs and accommodate a growing number of candidates and users.

9. Compliance and Data Security:  Verify that the ATS complies with data protection regulations, especially if you operate in regions with strict data privacy laws like GDPR. Data security and compliance features are critical.

10. Mobile Accessibility:  In today's mobile-driven world, ensure that the ATS is mobile-responsive and allows candidates to apply easily from smartphones and tablets.

11. Vendor Reputation and Support:  Research the reputation of ATS vendors. Look for customer reviews, case studies, and references. Additionally, assess the quality of customer support and training provided by the vendor.

12. Data Analytics and Reporting:  Analytical capabilities are crucial. The ATS should provide insights into your recruitment processes, helping you make data-driven decisions to optimize your hiring strategies.

13. Candidate Experience:  Put yourself in the candidate's shoes. Evaluate the candidate-facing features of the ATS, such as the application process and communication tools, to ensure a positive candidate experience.

14. Trial Period and Testing:  Whenever possible, take advantage of trial periods or pilot tests to assess how well the ATS aligns with your needs before making a final decision.

15. Total Cost of Ownership (TCO):  Consider not only the initial purchase cost but also the long-term costs associated with maintaining and using the ATS, including subscription fees, training, and support costs.

16. References and Recommendations:  Seek references and recommendations from colleagues in your industry who have experience with ATS systems.

17. Review Contracts Carefully:  Carefully review the terms and conditions of any contracts or service agreements with ATS vendors to ensure they align with your organization's needs and expectations.

18. Plan for Implementation:  Develop an implementation plan that outlines how the ATS will be rolled out in your organization, including training, data migration, and user adoption strategies.

By following these steps and thoroughly assessing your organization's needs and priorities, you can choose an ATS that best aligns with your recruitment goals and contributes to your overall talent acquisition strategy.

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Hi, I Am Julie Hubert

CEO @ Workland

After spending more than a decade building a company which develops both technologies and recruitment services, I am now passionate about everything that relates to recruitment!

I like to share insights, key learnings, news, trends and anything that can be of interest to the Human Resources community, business owners and managers.

The present and future of recruitment is very exciting !

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Join the Revolution!

Super excited about this new product we launched to help companies maximize their recruitment performance and autonomy.

Tired of the traditional headhunting model and want more information? Contact us now and we will show you the future!